EU Catch Certificate Indonesia: 2025 Complete Export Guide

The clearest, no-nonsense 2025 guide to EU IUU paperwork from Indonesia. We focus on Annex IV Processing Statements: when you need one, how to complete it, yield math that passes KKP checks, linking multiple catch certificates, and how to handle split consignments and EU CATCH.

If you’ve ever had an EU Annex IV processing statement ping-ponged back with “please clarify yields” or “mismatch with catch certificates,” you know how costly that delay can be. We’ve spent years preparing Annex II and Annex IV packs for customers and partners, and in 2024 we cut rejections to near zero by following a simple, disciplined workflow. Here’s the exact system we’ll use again in 2025.

The 3 pillars of fast, clean Annex IV approvals

1. Traceability mapping that reads like a ledger. Work from the catch certificate number downward. Allocate weights to batches, record every transformation, and reconcile to the gram. The statement should feel like a stock card that an auditor could follow without calling you.

2. Yield math that’s realistic for your species and cut. KKP looks at reasonableness by product and process. If you claim 75% loin yield on yellowfin, expect questions. Build a defensible input–output model and keep by-products on the record.

3. Consistency across documents. HS/CN codes, product descriptions, net weights, and CC references must match through import docs, your processing statement, re-export certificate, and the EU CATCH entry. One inconsistency can hold your file at the EU border.

Week 1–2: Set the foundation and decide if Annex IV applies

When do I need a processing statement instead of a re-export certificate?

Use this rule of thumb:

• Indonesian-caught, processed in Indonesia, exported to EU. Use Annex II Catch Certificate only. No Annex IV.
• Imported raw fish into Indonesia, then processed and exported to EU. You need a Re-Export Certificate plus an Annex IV Processing Statement.
• Imported raw fish into Indonesia, re-exported to EU without processing. Re-Export Certificate only. No Annex IV.

If you’re exporting Indonesian wild-caught species like Grouper Fillet (IQF) or Snapper Fillet (Red Snapper), you’ll generally use Annex II. For items commonly made from imported raw material that’s processed locally, such as Yellowfin Saku (Sushi Grade) or Bigeye Loin, expect Annex IV to be required.

What documents does KKP require to validate Annex IV?

In our experience, KKP typically asks for:

• Original Catch Certificate(s) from the flag state of the catching vessel, validated by their competent authority.
• Proof of import into Indonesia for the raw material. Customs declaration, bill of lading, invoice, packing list.
• Batch traceability and stock ledger. Show CC number, received weight, batch allocations, and remaining balance.
• Processing records and yield report. Input weight, product outputs, by-products, losses, and moisture/trim.
• Draft export docs. Commercial invoice, packing list, HS/CN codes, EU buyer, and shipment references.
• Facility credentials. HACCP/SKP and related licenses as requested by your local KKP office.

A quick but vital note on SHTI. SHTI supports Indonesian-caught fish for Annex II. It’s not a substitute for foreign CCs in Annex IV. Don’t mix domestic SHTI raw with imported CC raw in the same Annex IV batch.

Week 3–6: Build the statement, get the math right, and secure validation

How do I calculate and show input–output yield for tuna loins?

Here’s a real-world template that KKP reviewers understand. Assume 10,000 kg frozen whole round tuna imported under CC-12345.

• Inputs. 10,000 kg WR. Glaze and drip loss upon thawing: 2% documented.
• Primary output. 5,600 kg loins (boneless, skinless). Typical reasonable range we see: 52–62% depending on species, size, handling.
• Secondary outputs. 1,500 kg belly/trim, 700 kg bones/skin, 200 kg bloodline/offcuts.
• Process loss and moisture. 2–3% depending on defrosting and trimming style.
• Final reconciliation. Input 10,000 kg equals 5,600 + 1,500 + 700 + 200 + 2% loss. Attach your production sheet that shows batch-by-batch detail and totals that match the statement.

Two tips that avoid 80% of yield queries:

• Separate and name by-products. Don’t hide them in “loss.” If you sell trim into products like Yellowfin Ground Meat (IQF), record that output stream explicitly.
• Reference species and cut. “Yellowfin tuna, frozen loins, skinless, boneless” with HS/CN code typically under 0304.87 for EU. Verify the exact CN subheading with your broker each season.

Who signs and stamps Annex IV in Indonesia?

• The processor fills and signs the statement. Use an authorized company signatory registered with your local KKP office.
• KKP, as the competent authority, validates the processing statement and issues the Re-Export Certificate. In practice, this is handled by the designated KKP unit responsible for IUU documentation in your area.

Processing statement timeline and fees in 2025

If your pack is clean, we see 2–5 working days from submission to validation. Complex multi-CC lots can take a week. There’s no official “validation fee” from KKP, but you’ll have normal document, courier, and legalization costs. Pre-checks with your KKP contact often shave off days.

Week 7–12: Handle complexity, EU CATCH, and scale without bottlenecks

Can I list multiple catch certificates in one processing statement?

Yes. The Annex IV allows it. Do three things:

• List each CC number with pre-processing weight as per the original CC.
• Allocate the proportion of each CC that fed the batch. Example: CC-12345 contributed 4,000 kg, CC-67890 contributed 6,000 kg, total input 10,000 kg.
• Show outputs allocated back to each CC on a percentage basis. Your stock ledger must reconcile the unused balance per CC for future shipments.

How do I record split consignments and partial EU exports?

Use a running balance per CC. On shipment 1, you might re-export 3,000 kg loins derived from CC-12345. Your ledger shows remaining input and potential outputs from that CC. For shipment 2, you reference the same CCs again with updated balances. Each re-export has its own Annex IV referencing the original CCs and the portion used.

Common mistake here. Creating a new internal batch ID with no link back to the original CC numbers. Keep the CC number visible in every internal movement. Your QA team should be able to pull a “CC balance report” at any time.

Can the processing statement be submitted or referenced in EU CATCH?

EU importers increasingly lodge your Annex II and Annex IV documentation in EU CATCH. Indonesia’s authority may still operate primarily on paper originals, but you can streamline the EU side by:

• Providing clean, searchable PDFs of Annex IV and Re-Export Certificate.
• Supplying a simple Excel that mirrors your input–output table and CC allocations. Importers attach it as supporting evidence.
• Ensuring data alignment. Product description, CN codes, net weights, and CC references must match exactly what appears in EU CATCH.

In several Member States, importers won’t pre-lodge without a clear Annex IV scan. We recommend sending a “validation pack” to the buyer as soon as KKP stamps it.

Answers to the questions we get most

What’s the difference between a processing statement and a re-export certificate in Indonesia?

The Re-Export Certificate is the formal document Indonesia issues when exporting to the EU using foreign-caught raw materials. The Annex IV Processing Statement describes what happened to those raw materials during processing in Indonesia. If there’s no processing, there’s no processing statement.

KKP documents required for validation, summarized

• Original foreign Catch Certificate(s) and any transshipment documents.
• Import proofs and stock ledger linking CC numbers to internal batches.
• Production records and yield reconciliation.
• Draft export invoice and packing list with HS/CN codes.
• Facility licenses and HACCP as requested.

Mapping CN/HS codes on Annex IV

Use the EU Combined Nomenclature for the processed product and mirror it to your Indonesian HS on the invoice. For example, frozen tuna loins often fall under CN 0304.87, frozen fillets of reef species under 0304 headings, and prepared products under 1604. Always verify with your customs broker for the current year’s CN changes.

The 5 mistakes that cause rejections and how to avoid them

1. Yields that don’t add up. If inputs minus outputs don’t equal losses plus by-products, expect a stop. Reconcile to zero.
2. Mismatched descriptions and codes. “Skinless boneless fillet” on Annex IV but “loin” on the invoice. Align every description.
3. Mixing domestic SHTI raw with imported CC raw. Keep domestic and foreign lots separate. Don’t try to Annex IV domestic fish.
4. Missing CC allocations in multi-CC batches. Show the percentage of each CC used and keep a running balance.
5. Unclear signatures or expired authority. Use an authorized company signatory and ensure KKP’s validation page is clear and complete.

Practical takeaways you can use today

• Build your Annex IV from the CC number down. Treat it like a stock ledger.
• Pre-agree “reasonable yield ranges” per species and cut with your KKP reviewer. It shortens the review.
• Give your EU buyer a complete, clean pack. Annex IV, Re-Export Certificate, yield Excel, and product specs. It helps them pre-lodge in EU CATCH without back-and-forth.

Need a quick eyes-on review of your Annex IV pack or yield math before you submit to KKP? We’re happy to sanity-check your numbers and CC allocations. If it saves you a week of delays, it’s worth it. Contact us on whatsapp. If you’re exploring product options that consistently pass EU specs, you can also View our products.

We’ve found that when you treat Annex IV like a living ledger instead of a form to fill, everything moves faster. Your buyer trusts your paperwork. KKP can validate without second guesses. And your EU consignment clears without drama. That’s the goal for 2025, and this is the system to get you there.